The same filter sells two completely different ways — over the counter to a walk-in, and out of the store onto a job card. If those two are separate systems, the shelf and the figure stop agreeing within a week.
A parts counter that also feeds a workshop has the hardest inventory job in the trade — because half the stock movements are sales with receipts and the other half are people taking things off a shelf.
The fix is that a store issue is a document, exactly like a sale is a document. Once both post, the shelf and the figure stop drifting and job profitability becomes a fact.
This is the part that no ordinary till software does, because an ordinary till has no concept of stock leaving for any reason other than a sale.
Barcode point of sale on a counter machine or a tablet, with hold and recall for the customer who goes back to check a part number, and split payment across cash and card.
Stock out at real cost, revenue in, 5% VAT on the receipt, and one balanced journal at the moment of sale.
A store issue moves parts onto a job card at their real cost, reducing exactly the stock a counter sale would have reduced. See the garage module for the job-card side of it.
That is what makes job profitability a fact rather than a guess — and it is why the two halves stop arguing about the figure.
Stock is valued at a moving weighted-average cost, so a part leaves at what it actually cost you across the deliveries it came in on rather than at a remembered price.
Imported lines land with freight, duty and clearing spread across the shipment, and buying in dollars uses dated exchange rates.
Trade customers sit in receivables with aging by bucket and monthly statements, so a garage collecting three times a week is one account rather than a folder of chits.
Post-dated cheques are tracked through to clearance, which in this trade is most of the cash-flow conversation. A garage that collects three times a week becomes one account with one statement rather than a running argument at the end of every month.
No card, no setup call. Bring a counter sale, a store issue to a job and a trade collection, and watch all three post.
Nobody walks into a parts counter knowing an item code. What makes a counter fast is a search that copes with how people actually ask.
Each item carries its own code, category and brand on the item master, so you can search on any of them. A consistent naming convention is what makes this work on a catalogue this size — and it is worth deciding on day one, because a counter that cannot find a part in ten seconds is a counter that starts keeping its own list on paper.
Stock is multi-warehouse, so the counter can see what another branch holds and what is on a purchase order and not yet landed, and raise the transfer from there.
A walk-in gets a receipt with VAT on it. A workshop job gets a store issue onto the job card. Both come off the same figure and both post at real cost.
A credit note against the original sale restores the part to stock and reverses the revenue, the cost of sale and its share of VAT together.
Not a generic retail tool with a currency switch bolted on the side.
Invoices, credit notes and purchases carry VAT as you raise them, with the totals your return needs already summed. See VAT accounting software and what e-invoicing will require.
If you also repair, the Auto Garage module runs job cards, estimates and technicians over this same stock and this same ledger rather than as a second system.
Basic covers a single branch from AED 115 a month. Multi-branch stock and transfers start on Professional at AED 215, which covers three — see pricing.
The counter, the store, the workshop and the ledger are one platform. That is the whole reason a parts business can answer “did that job make money” without anyone reconstructing it afterwards.
See the full feature listParts, consumables, oils and any retail lines sit in the same inventory, across every branch and store.
Orders, goods receipts and supplier bills in any currency, so a delivery updates stock and what you owe in one movement.
Chart of accounts, journals, AR and AP, post-dated cheques, bank reconciliation and an audit trail — the ledger is here.
Job cards, inspections, estimates, technicians and bays — see garage management software.
A stock adjustment over a value you set can be routed for sign-off before it posts, which on a store that several people can reach is worth switching on.
A different counter with different stock logic — see tyre and battery shop software.
Still unsure? Send us a message — a person replies, usually the same day.
Yes — one item, one figure. A store issue onto a job card reduces exactly the stock a counter sale would have reduced, and both post at real cost. That shared figure is the main reason to run a parts counter and a workshop on the same system.
Each item carries its own code, category and brand on the item master, so you can hold the number you actually trade under. What there is not is a cross-reference table between manufacturer numbers — you cannot type an OEM number and have it resolve to your equivalent. On a large catalogue that is a real constraint, so talk to us about your parts list before assuming it fits.
They are issued from inventory to the job card and leave stock at their real weighted-average cost. That is what makes job profitability a fact rather than an estimate against a price list, and it is why the stock figure stays true.
Yes. Trade customers sit in receivables with payment terms, aging reported by bucket and monthly statements, and post-dated cheques are tracked through to clearing. The aging is what you check before a collection — there is no hard block on an account over its limit.
Yes, with dated exchange rates and a base-currency ledger that still balances. Freight, duty and clearing spread across the shipment so the margin on an imported line is a real one.
Yes. Stock is multi-warehouse, so one item shows what is on hand in each branch and what is on order and not yet landed, and a transfer between branches posts on both sides.
Only if you actually repair. If you sell parts and nothing else, the counter, the stock and the ledger are all you need. If you have bays, the Auto Garage module adds job cards, estimates, technicians and inspections over this same stock — it is a vertical on the same platform, not a second product.
Yes. VAT is calculated on every invoice, credit note and purchase as you raise it, in AED, with the totals your return needs already summed and your TRN on the tax invoice.
No. It runs in a browser on the machine you already have. A keyboard-emulating USB or Bluetooth barcode scanner, a thermal receipt printer and the cash drawer that opens off it are the usual counter additions.
Bring a counter sale, a store issue onto a job and a trade collection, and see all three posted end to end from one stock figure. Fourteen days free, no card, export any time.