The revenue side is simple: a few contracts, invoiced monthly. The cost side is fuel, tyres, servicing, fines, insurance, visas and salaries, arriving from thirty directions — and almost none of it is naturally attached to the vehicle that caused it.
A transport business almost always knows its total costs and almost never knows which vehicles are carrying the others.
Nothing here needs telematics or a dispatch system. It needs every cost coded to a cost centre when it is entered, which is a discipline the platform can enforce rather than a technology problem.
This is the accounting and purchasing spine of a fleet business, not an operations screen — and the difference matters enough to say before a demo rather than after.
Fuel, parts, servicing, insurance and driver cost post against a cost centre when they are entered, so “what does 44-B actually cost us” becomes a report rather than an investigation.
Set them up as vehicles, routes or contracts — whichever question you actually need answered — and compare each against a budget.
Purchase orders, goods receipts and vendor bills as one chain, with approval routing by value so a large repair is signed off before it commits.
Payables aging and supplier statements sit on the same ledger, with post-dated cheques tracked through to clearance.
Corporate and school contracts sit in receivables with payment terms, aging by bucket and monthly statements, so a contract billed monthly is one account rather than a folder.
Being precise: invoices are raised each period rather than generated automatically, which the questions below cover.
There is no GPS integration, no live vehicle tracking, no route optimisation, no dispatch board and no driver app. Whatever you use to run the operation today, you keep.
What this replaces is the spreadsheet that tries to work out afterwards whether the operation made money.
Trucks, buses and cars sit in fixed assets with depreciation posting itself on a schedule rather than being remembered once a year at audit.
Disposals and additions run through the same register, so the fleet on the balance sheet matches the fleet on the road.
Attendance, leave and payroll for drivers and workshop staff sit on the same ledger as the fuel and the parts, so the full cost of a vehicle includes the person in it.
Visa and licence renewals are held as attachments against the employee record rather than in a wall planner.
No card, no setup call. Code a quarter of costs to one vehicle and put its contract revenue beside them.
Whatever is being moved, the financial question is identical: what did this vehicle cost, and what did the contract it served pay.
Staff and shuttle contracts billed monthly, with cost tracked per vehicle.
Term contracts with schools, and a fleet whose costs run all year.
Corporate accounts and airport work, with vehicle cost against contract revenue.
Haulage contracts, fuel and maintenance coded to the unit that incurred them.
Low-loaders and specialist moves, with high-value assets on the balance sheet.
Route contracts and charter work, with cost per route rather than per fleet.
Not a generic retail tool with a currency switch bolted on the side.
Invoices, credit notes and purchases carry VAT as you raise them, with the totals your return needs already summed. See VAT accounting software and what e-invoicing will require.
Every cost coded to a vehicle, route or contract as it is entered, with budget-versus-actual behind it, so the aggregate never hides the individual.
Basic covers a single branch from AED 115 a month. Multi-branch stock and transfers start on Professional at AED 215, which covers three — see pricing.
Purchasing, payroll, fixed assets and the ledger are one platform. In a business where the asset base and the wage bill are both large, that is where the profitability question is actually settled.
See the full feature listChart of accounts, journals, AR and AP, post-dated cheques, bank reconciliation and an audit trail — the ledger is here.
The fleet on the balance sheet with depreciation posting itself — see assets management.
If you run your own workshop, job cards and technician time are a vertical on the same platform — see garage software.
If you buy the transport rather than own it, see logistics accounts software.
Still unsure? Send us a message — a person replies, usually the same day.
Yes, through cost centres. Set a cost centre per vehicle and code fuel, parts, servicing, insurance and driver cost to it as they are entered — then the quarterly figure for that vehicle is a report rather than an investigation. It depends on the coding discipline being kept up, which is the honest condition attached to it.
No. There is no telematics integration, no live vehicle tracking, no route optimisation, no dispatch board and no driver app. This is the accounting, purchasing and payroll side of a fleet business. Most operators run it alongside whatever tracking system they already have.
Not automatically. There is no recurring customer invoicing outside the Real Estate module, so a monthly contract invoice is raised each period. Recurring journals can regenerate the accounting entry on a schedule, but not the customer invoice itself.
Yes. Trucks, buses and cars sit in the fixed asset register with depreciation posting itself on a schedule, and disposals and additions run through the same register.
As costs and as attachments, yes — they post to the vehicle cost centre and the documents attach to the record. What there is not is a renewals calendar that reminds you before something expires, so that stays wherever you keep it now.
Yes. Receivables aging by bucket, monthly statements per account, and post-dated cheques tracked through to clearance.
Yes, if you enable the Auto Garage module — job cards, parts issued at real cost and technician assignment, over the same stock and ledger. That is a vertical on the same platform rather than a separate product.
Yes. VAT is calculated on every invoice, credit note and purchase as you raise it, in AED, with the totals your return needs already summed.
Yes. Multi-branch users, stock and reporting on one set of books with role-based access, and cost centres to give each depot its own figure. Multi-branch starts on the Professional plan.
Code a quarter of real costs to a single vehicle, put its contract revenue beside them, and see what the contribution actually is. Fourteen days free, no card, export any time.