A training business does not have twelve customers who owe it money. It has four hundred, most of whom owe a similar modest amount, all due within the same fortnight — and chasing that well is almost the entire finance function.
No single unpaid term fee is worth escalating. Two hundred of them is a payroll you cannot meet, and the arithmetic between those two states is invisible without a list.
This is not an education problem. It is a receivables problem with an unusually large number of accounts, and receivables is exactly what a proper ledger is built to handle.
Worth stating the boundary immediately, because “education software” usually means something else entirely and half of that is not here.
Every student or parent is a customer account. Fees are invoiced against them, and what was invoiced is what gets chased — not a figure reconstructed from the bank statement later.
Advances cover the deposit or the fee paid ahead of the term it relates to, so money held and money earned stay distinguishable.
Receivables aging by bucket across every account, with statements per payer. Four hundred debts become one sorted list rather than four hundred separate recollections.
That single report is usually worth more to a school than everything else on this page combined.
Post-dated cheques are recorded and tracked through to clearance rather than living in a drawer with dates pencilled on them.
In a sector that still runs substantially on PDCs, knowing what clears next week is a cash-flow forecast.
There is no student information system, no enrolment record beyond a customer account, no timetable, no class register, no grades and no learning management.
Whatever holds your academic side today will carry on holding it. This is the finance layer underneath, and that is the honest description of it.
Attendance, leave and payroll for teachers and administrators sit alongside the fee income they are paid out of.
For a business whose two big numbers are fees in and salaries out, having both in one place is most of the reporting job.
Post revenue and cost against a cost centre so a second branch or a separate programme has its own figure, against a budget set before the intake.
Multi-branch users and reporting run on one set of books.
No card, no setup call. Invoice a handful of accounts, record a cheque, and look at the aging.
What changes is the length of the term and what is being taught. The fee cycle underneath is the same in all of them.
Corporate and individual students, invoiced per course, chased through one aging list.
Term fees in advance, sibling arrangements, and cheques dated across the year.
Packages of lessons paid up front and drawn down as they are taken.
Short courses with rolling intakes and a lot of small accounts.
Blocks of sessions sold ahead, with fees chased per family.
Term fees plus instrument and material sales over the same counter.
Not a generic retail tool with a currency switch bolted on the side.
Invoices, credit notes and purchases carry VAT as you raise them, with the totals your return needs already summed. See VAT accounting software and what e-invoicing will require.
PDCs recorded when they are handed over and followed through to clearance, which in this sector is most of the cash-flow question.
Basic covers a single branch from AED 115 a month. Multi-branch stock and transfers start on Professional at AED 215, which covers three — see pricing.
Fees, payroll, stock and the ledger are one platform. The academic side stays wherever it is — what this replaces is the spreadsheet the finance office rebuilds every term.
See the full feature listChart of accounts, journals, AR and AP, post-dated cheques, bank reconciliation and an audit trail — the ledger is here.
Anything you sell to students is ordinary stock with real cost — see inventory.
Buildings, vehicles and equipment with depreciation posting itself — see assets management.
A centre, a programme or a year group as its own figure, against a budget.
Still unsure? Send us a message — a person replies, usually the same day.
No. There is no enrolment record beyond a customer account, no timetable, no class register, no grades, no report cards and no learning management. Whatever holds your academic side today will keep holding it. This is the fee, payroll and ledger layer underneath, and it is much better to establish that now than at a demo.
Yes, as any other credit customer, with payment terms, aging by bucket and monthly statements. Corporate and individual students can sit side by side on the same ledger.
As an advance recorded against the account when it is received, with the invoice raised for the term settling against it. That keeps money held and revenue earned as two distinguishable figures.
Yes. PDCs are recorded when handed over and tracked through to clearance, so what clears next week is a report rather than a drawer somebody has to go through.
Yes — this is the core of it. Receivables aging by bucket turns several hundred small debts into one list sorted by how overdue they are, with a statement available per payer.
As a discount on the invoice, yes. What there is not is a discount rule engine that applies a sibling policy automatically, so the policy is applied by whoever raises the invoice — worth writing down somewhere both sides can see.
That depends on the service and how it is treated under UAE VAT rules, and it is a question for your tax adviser rather than for us. What the platform does is apply whatever tax code you configure on every document, and sum the totals your return needs.
Yes. Multi-branch users and reporting on one set of books with role-based access, and cost centres so each centre has its own figure. Multi-branch starts on the Professional plan.
Yes. They are ordinary stocked items with barcode point of sale, real cost and credit notes on returns, on the same counter and the same ledger as the fees.
Invoice a handful of accounts, record a couple of post-dated cheques, and look at what the aging list tells you to do on Monday. Fourteen days free, no card, export any time.