UAE High-value stock · auditable ledger · 5% VAT

Jewellery shop software where the stock figure holds up.

In most retail an inventory discrepancy is an annoyance. Here a single line is worth more than a month of another shop’s takings, which makes the stock ledger less of a report and more of the thing the whole business rests on.

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Stock ledger · item 22K-BNG-08 Reconciled

Opening · 6 unitsAED 84,300.00

Goods receipt · 4 unitsAED 57,600.00

Issued on sale · 2 units− AED 28,980.00

Adjustment · 1 unit · approved− AED 13,800.00

Closing · 7 unitsAED 99,120.00

Reconciles to the inventory control account · period closed 30 Sep

The problem

The figure is only worth what the trail behind it is worth.

Every jewellery business can tell you what it holds. Far fewer can show, line by line, how it got to that number and who touched it on the way.

Any Tuesday

A piece moves from the safe to the display, and from the display to a customer’s hand for ten minutes. None of that is a transaction, and none of it is recorded.

A week later

A piece goes out on approval to a good customer. There is a note about it. The note is not in the accounts.

Month end

The count does not match. Somebody enters an adjustment. Nobody had to approve it, and nobody will ever ask about it again.

Quarter end

The accountant asks why closing stock moved. The answer is somewhere in a spreadsheet that has been edited since.

Audit

The question is not what you hold. The question is whether the number can be traced — and that is a much harder question to answer after the fact.

What it actually costsA number you cannot explain is a number you cannot defend

The control that matters here is not a clever pricing feature. It is that every movement is a posted document, adjustments need a signature, and a closed period stays closed.

Control

Jewellery inventory software built around the audit trail.

This is the part of the platform that earns its place in this trade. None of it is glamorous, and all of it is what you want on the day somebody asks.

Adjustments need a signature

A stock adjustment above a value you set is routed for sign-off before it posts, and whoever raises it can be a different person from whoever approves it. Stock and the ledger only move once the sign-off is complete.

That single control is the difference between a stock figure and an opinion. The route can key on the value of the adjustment, the warehouse it affects and the type of movement, so a routine correction on a low-value line does not need the same signature as a five-figure write-off.

A ledger you can read line by line

The stock ledger holds a running quantity and value per item, so you can follow a piece from goods receipt to sale without reconstructing it. Valuation reports reconcile to the inventory control account in the general ledger.

Attachments and comments sit on any document, so a certificate or a photograph files against the transaction it belongs to.

A closed period stays closed

Closing an accounting period prevents any new entry, manual or system-generated, from being dated into it. Last quarter cannot quietly change after it has been reported.

Every document also has a draft and a posted state, and a draft is invisible to reports until it is posted.

Who can reach what

Role-based access controls who can post, who can unpost and who can see valuation at all, across the shop, the safe and the books.

On stock like this, restricting the unpost action matters as much as restricting the cash. Unposting is guarded rather than forbidden, so a genuine mistake can still be corrected — but it leaves its own trail instead of quietly rewriting the original.

Put a month of movements through it.

No card, no setup call. Bring a real receipt, a real sale and a real adjustment, and follow the trail they leave.

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The counter

Selling it, and taking it back.

The transaction itself is ordinary retail. What is not ordinary is the value on the document, which is why every step of it posts rather than waiting for someone to write it up later.

Sell against the item, at your price

The piece is an item with its own code, category and brand. The selling price is set on the document, so what you charge is a commercial decision made at the counter rather than something the system decides for you.

Take it however it comes

Cash, card or split across both on one sale, with the payment mode recorded so takings reconcile. Regular buyers on terms go onto a receivables account with aging and statements.

It posts as it happens

Stock out at real cost, revenue in, 5% VAT on the tax invoice with your TRN, and one balanced journal at the moment of sale — not an entry somebody makes up at the end of the week.

Returns reverse properly

A credit note against the original invoice restores the piece to stock and reverses the revenue, the cost of sale and its share of VAT together.

Counter sale INV-6620 Posted

22K bangle · 22K-BNG-08AED 16,400.00

Paid · card AED 10,000 / cash AED 7,220Split

VAT 5%AED 820.00

TotalAED 17,220.00

Stock out at real cost · revenue, cost of sale and VAT posted together

Built for the UAE

Jewellery shop billing software that files the way you file.

Not a generic retail tool with a currency switch bolted on the side.

5% VAT on every document

Invoices, credit notes and purchases carry VAT as you raise them, with the totals your return needs already summed. See VAT accounting software and what e-invoicing will require.

Imported at its real cost

Buy in dollars with dated exchange rates, and land freight, duty and clearing across the shipment so the cost behind a piece is what it cost to get it into the shop.

One shop or a group

Basic covers a single branch from AED 115 a month. Multi-branch stock and transfers start on Professional at AED 215, which covers three — see pricing.

Not just a till

It’s a full ERP underneath.

The showroom, the safe, purchasing and the ledger are one platform with one set of controls over them. On stock worth this much per line, that is the whole argument.

See the full feature list

Stock is one stock

Showroom, safe and a second branch are locations of the same inventory, with transfers that post on both sides.

Purchasing is connected

Orders, goods receipts and vendor bills in any currency, so a consignment updates stock and what you owe in one movement.

Real double-entry accounting

Chart of accounts, journals, AR and AP, post-dated cheques, bank reconciliation, fixed assets and a full audit trail — the ledger is here.

Approval routing across the board

Not just stock: purchase orders and sales orders can carry their own sign-off rules, by amount and by document type.

Dashboards and AI assistant

Ask which lines have not moved in ninety days in plain English and get the table back, rather than building a report.

Watches and accessories too?

Lower-value display stock alongside the safe works the same way — see the retail POS setup.

FAQ

Straight answers.

Still unsure? Send us a message — a person replies, usually the same day.

Does it hold a daily gold rate?

No. There is no live rate feed and no pricing rule that multiplies a weight by a rate and adds a making charge. Cost follows what you actually paid through weighted-average costing, and the selling price is set on the document at the counter. If rate-driven pricing is central to how you sell, this will not do it out of the box and you should raise it with us before you commit.

Can we price by weight and karat?

Not as a calculation the system performs. Weight and karat can be part of an item’s code and description so the piece is identified correctly, but they are not numeric fields the price is derived from. In practice shops using it set the price per piece on the document.

Can we audit the stock figure?

Yes, and this is what the platform is genuinely strong at here. The stock ledger holds a running quantity and value you can read line by line, valuation reports reconcile to the inventory control account, adjustments above a threshold need a sign-off before they post, and a closed period stays closed.

Can we stop staff adjusting stock quietly?

Yes. Stock adjustments can be routed for approval by amount and by warehouse, so a write-off above a value you choose does not post until someone else signs it. Role-based access separately controls who can post and unpost at all.

How are returns treated?

A credit note against the original invoice restores the piece to stock and reverses the revenue, the cost of sale and its share of VAT together.

Can we track pieces out on approval?

Not as a dedicated consignment feature. There is no approval-note document that keeps a piece in your stock while it sits with a customer. Some shops handle it as a transfer to a separate location so the piece is visibly not in the showroom — workable, but it is a workaround rather than a built-in flow.

Does it handle 5% VAT?

Yes. VAT is calculated on every invoice, credit note and purchase as you raise it, in AED, with the totals your return needs already summed and your TRN on the tax invoice.

Can we buy in dollars?

Yes, with dated exchange rates and a base-currency ledger that still balances. Freight, duty and clearing spread across the shipment so the cost behind a piece is a real landed cost.

Can we run a second branch?

Yes. Multi-branch stock, users and reporting sit on one set of books, with transfers posting on both sides. Multi-branch starts on the Professional plan, which covers 1 branches.

Follow a real month of movements.

Bring one goods receipt, one sale and one adjustment, and follow the trail they leave from document to ledger. Fourteen days free, no card, export any time.

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